Custom Apparel Procurement Checklist for Business and Organization Buyers

Procurement works better when the buying brief is standardized

Custom apparel combines product sourcing, artwork, decoration and logistics. A written checklist gives internal stakeholders and suppliers the same definition of the project.

Project scope

• Purpose of the order
• Departments, locations or groups involved
• Approximate quantities and size range
• Required in-hands date

Product standards

• Approved garment or merchandise options
• Color and size requirements
• Acceptable substitutions
• Role or department rules

Artwork and decoration

• Approved logo files
• Decoration method
• Placement and color specifications
• Proof approval owner

Commercial scope

• What is included in the quote
• Setup or artwork work where applicable
• Packaging and shipping scope
• Taxes and other project-specific charges

Delivery and fulfillment

• Pickup or shipping destination
• One address, multiple locations or individual recipients
• Packaging or kit requirements
• Recipient-data owner if individual shipping is involved

Repeat-order plan

• Who can approve reorders
• Which products and artwork should remain standard
• Whether a company store or Merch Hub is appropriate
• How exceptions will be handled

Uniforms & Workwear · Company Stores & Fulfillment · Merch Hub · Start a Quote